ShipReady tool
Freight Quote Request Email and WhatsApp Message Generator
Freight forwarders can respond faster when customers provide clear cargo information upfront. This generator prepares a professional freight inquiry using your shipment details.
Who should use the quote message generator
- First-time shippers asking forwarders for rates
- Small importers comparing service options
- Exporters preparing professional inquiry emails
- Operations teams sending concise WhatsApp quote requests
Shipment quote details
Email format
Your freight quote email and WhatsApp message will appear here once you enter your shipment details.
WhatsApp format
Your freight quote email and WhatsApp message will appear here once you enter your shipment details.
Delay/status update generator
Freight quote information to include
A strong quote request gives the forwarder enough details to quote freight, transit time, local charges, and required documents without multiple follow-up questions.
- - Commodity description
- - Origin and destination
- - Shipment mode
- - Number and type of packages
- - Carton or pallet dimensions
- - Total gross weight
- - Total CBM
- - Ready date
- - Incoterm, if known
- - Dangerous goods status
- - Pickup and delivery requirements
- - Customs clearance requirements
Freight inquiry message example
Example subject line: Freight Quote Request - USA to UAE - Air Freight. The body should list origin, destination, mode, Incoterm, commodity, HS code, packages, gross weight, CBM, and ready date.
Quote request omissions that delay replies
- Sending only origin and destination without cargo details
- Forgetting ready date, package count, weight or CBM
- Not asking for transit time and local charges
- Providing an HS code without saying it must be confirmed
FAQ
What should I send to a freight forwarder for a quote?
Provide origin, destination, mode, Incoterm, commodity, HS code if known, quantity, packages, gross weight, CBM, ready date, required service, and special instructions.
Should WhatsApp messages be shorter than email requests?
Usually yes. WhatsApp is best for a concise summary, while email can include fuller shipment details and request local charges, transit time, and required documents.
Can I use this for courier quotes?
Yes. Select Courier as the shipment mode and include package count, weight, dimensions, and ready date.